How do I contact the Mayor and Council?
What happens to feedback or communication provided to Council?
Public input, feedback or presentations to Council or Council Committees in the form of letters, emails, or in person may become part of the public record.
Communication addressed to Mayor and Council is included in the Council agenda package for consideration by Council. Letters for the Council agenda must be received by the Town Office at least 3 business days prior to a meeting to be placed on the next agenda, or they will be placed on a subsequent agenda. Please note that since all meetings of Council are public, your letter is considered a public document. Your correspondence will be considered by Council, and a response will be provided by the Administration Office following the meeting.
When are Council Meeting held?
Regular Council meetings are held on the second Tuesday of each month in the Council Chambers at the Town Office. Meetings begin at 6:00 p.m
Are Council Meetings open to the public?
The public is welcome to attend all Council meetings. Although the meetings are open to the public, the public is only allowed to speak during a Council meeting if they are presenting an agenda item or have signed in for Delegations/Question Period by the Public. You may choose to stay for the entire meeting, or just for the items that interest you. If you have a cell phone, we ask that the telephone be silenced while the Council Meeting is in session.
How do I know what is on the Council meeting agenda?
A copy of the Council Meeting agenda may be requested from the Town Administrator the Friday prior to the Council Meeting. Please email firstname.lastname@example.org
What is the order of business at regular Council Meetings?
Unless the Mayor approves changing the order, the business at all regular Council meetings proceeds in the following order:
- Call to order
- Approval of agenda
- Adoption of minutes
- Business arising, including tabled items; and unfinished business
- Chief Administrative Officer’s report
- Foreman’s report
- Mayor’s report
- New business
- Questions & reports
How can I be added to the Council meeting agenda as a delegate?
How much time do I have when presenting to Council?
Delegations are allowed 15 minutes to address Council. Following your presentation, you may be asked questions of clarification by Council, which is not counted in the 15 minutes.
How will I know when its my turn to present to Council?
The Mayor or a Council member will invite you to take a seat at the table to make your presentation. We try to keep the meeting on schedule and have you present at your appointed time.
How do I begin?
Begin by stating your name, where you are from, the name of the organization you are representing (if you are presenting on behalf of a group. If several members of a group are present, one person should be appointed to act as a spokesperson. When addressing Council, remember to keep your comments brief and confined to the topic.
What do I do after my presentation?
Council may wish to ask you questions. Please remain seated at the table until you are excused by the Mayor.
Where can I get more information?
The Town Office can provide you with further details if you require more information about coming as a delegation to a Council Meeting.